Signature tool · CFO AI Ledger
AI spend tracker
Log your AI spend lines (team, vendor, seat, consumption or platform pricing, monthly budget, actuals by month, seats bought and active, unit price) or paste them from a spreadsheet. The tool shows budget versus actual by team and vendor, a run-rate forecast to year end, overspend alerts, month-over-month consumption spikes and the money tied up in unused seats. Thresholds are yours to set. The math runs in your browser; AI only explains the result.
Settings
Spend lines (5)
| Team | Vendor | Type | Budget / mo | Seats bought | Seats active | Price / seat / mo | Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Sep | Oct | Nov | Dec | Remove |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Leave a month empty when it is not reported yet. Seat lines: unused seats = bought − active, priced at the unit price.
Paste from a spreadsheet
Copy rows with a header from Excel or Sheets (tab- or comma-separated). Columns: team, vendor, type, monthly_budget, seats_bought, seats_active, unit_price, then m1…m12 or Jan…Dec. Download the CSV export below for a template.
Actual YTD (to Jun)
$101,200
Budget $102,000 · -1%
Year-end forecast
$237,500
Budget $204,000 · $33,500
Unused seats
$29,880/yr
63 seats not in use
Alerts
5
See the list below
Alerts
- Forecast overAccounts payable · LLM API (tokens): on track to finish the year 30,500 over budget (+127%).
- Forecast overTax · Tax research assistant: on track to finish the year 5,850 over budget (+33%).
- SpikeAccounts payable · LLM API (tokens): spend up 50% in Jun (2,600 → 3,900).
- Unused seatsFP&A · Office copilot seats: 58 unused seats cost 1,740 a month (20,880 a year).
- Unused seatsTax · Tax research assistant: 5 unused seats cost 750 a month (9,000 a year).
By team
Bar: full-year forecast (filled) against the full-year budget (outline marker).
| Name | Budget YTD | Actual YTD | Var | Forecast yr | Budget yr | Forecast vs budget |
|---|---|---|---|---|---|---|
| Accounts payable | $48,000 | $49,000 | +2% | $126,500 | $96,000 | |
| FP&A | $27,000 | $27,000 | 0% | $54,000 | $54,000 | |
| Controllership | $18,000 | $15,600 | -13% | $33,150 | $36,000 | |
| Tax | $9,000 | $9,600 | +7% | $23,850 | $18,000 |
By vendor
Bar: full-year forecast (filled) against the full-year budget (outline marker).
| Name | Budget YTD | Actual YTD | Var | Forecast yr | Budget yr | Forecast vs budget |
|---|---|---|---|---|---|---|
| Invoice AI platform | $36,000 | $36,000 | 0% | $72,000 | $72,000 | |
| Office copilot seats | $27,000 | $27,000 | 0% | $54,000 | $54,000 | |
| Close & reconciliation agent | $18,000 | $15,600 | -13% | $33,150 | $36,000 | |
| LLM API (tokens) | $12,000 | $13,000 | +8% | $54,500 | $24,000 | |
| Tax research assistant | $9,000 | $9,600 | +7% | $23,850 | $18,000 |
Total AI spend by month
Monthly budget across all lines: $17,000.
Reference prices and context (sourced)
Published list prices and findings to check your lines against. Your contract prices may differ; vendors change pricing often.
No reference items are published yet. Thresholds and example lines are illustrative: set your own.
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